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Grant Scheme Support Officer

Full time Peterborough
Position #19414 Posted 22/11/2021
£21,000-£24,000

Background information:

PECT is an independent charity that is helping to protect and enhance the environment. Our vision is for sustainable places where the natural environment is healthy, communities are involved in their area, health and well-being is improved for all and resource use is responsible and does not compromise the needs of others, now and into the future.

Our work falls into four main areas, each of which aims to make a difference to peoples’ lives and is aligned to one or more of the sustainable development goals (SDGs). These are:

  • Responsible resource use
  • The natural environment
  • Health and well-being
  • Community and education

We are looking for a proactive and enthusiastic candidate to join our Eastern New Energy Programme delivery team. The ideal candidate will be enthusiastic and eager to assist other members of the team as they support businesses to make grant applications for energy efficiency and renewable energy projects. This is a fantastic opportunity for an individual to start their career in the environmental business support sector.

Purpose of role:

To provide high quality support to both the Eastern New Energy Grant Scheme team and potential beneficiary businesses. The successful candidate will work directly with the Grant Scheme team as they provide assistance and support to businesses applying for grant support for energy efficiency and renewable energy projects. The role will aim jointly to ensure that the customer journey for grant applicants is as accessible and efficient as possible, as well as support the other Grant Scheme team members to promote the scheme and engage businesses; complete eligibility checks; support grant applications, facilitate grant claims, and ensure the project is managed in an ERDF compliant manner.

The Eastern New Energy programme aims to build a stronger Local Energy and Low Carbon Economy in the East of England. It will achieve this by providing support to a range of individuals and organisations, and by understanding and addressing the barriers to the decarbonization of communities, buildings, transport, and lives. The programme is led by the University of East London and is funded by the European Regional Development Fund. The programme launched in late 2020 and is due to close in mid-2023

This role will be 100% funded by the European Regional Development Fund (ERDF)

Employer: PECT

Based: This position will be based at PECT’s offices: Ham Lane House, Ham Lane, Peterborough PE2 5UU, with some home working considered.

Salary: £21,000-£24,000 based  on experience.

Closing Date for applications: 9th December 2021, although applications will be reviewed and scored upon submission and successful candidates invited for an Interview.

Interview Date: ASAP

Start Date: January 2022

End Date: This is a fixed term contract that will expire on 31st December 2022

Hours/Week: 37 hours (although part time hours will be considered)

Work outside normal hours: Occasional evening and weekend work may be required (typically for events)

Reports to: Eastern New Energy Grant Scheme Project Manager

Key responsibilities:

  • Undertake a range of day-to-day project administration activities including management of beneficiary files, post, photocopying, etc. using Excel, Word, and PowerPoint
      1. eligibility of beneficiaries
      2. state aid checks
      3. enter and maintain accurate data on the project CRM system.
      4. Support with evidence collection and reporting for funders.
      5. Undertake beneficiary tracking and monitoring and follow-up to obtain evidence/outcomes of C1 business assists.
  • Support businesses through customer care calls, relationship building, talking them through eligibility check, grant application and grant claim processes.
  • Ensure that all processes are completed in a timely, accurate and compliant manner at the prescribed quality in accordance with quality procedures and in line with ESIF requirements.
  • Support delivery of the SME Grant Scheme marketing strategy
    1. Prepare datasets for mailouts
    2. Support dissemination of social media postings
    3. Support at/help organise events/workshops as required
    4. Drafting of case studies
  • Liaise with relevant members of the delivery team, and others as required, to help organise and administrate Grant Panel meetings, ensuring that all the decision-making process is captured and recorded appropriately.
  • To maintain and continually improve their own knowledge of energy efficiency, renewable energy and wider issues of environmental management and sustainability
  • Work towards achievement of professional qualifications, such as membership with IEMA
  • Any other reasonable tasks requested by line manager

Person specification

Essential criteria:

  • Passionate about sustainability and about providing a professional quality service
  • Excellent communication (oral and written) and interpersonal skills, ability to build and maintain relationships with people at all levels
  • Excellent organisational skills with the ability to work effectively under pressure to meet targets and handle issues that arise
  • Ability to make decisions and act on own initiative; to self-motivate to ensure successful project outcomes.
  • Good organisational and time management skills, ability to understand objectives and meet deadlines.
  • Demonstrable experience of managing multiple tasks & activities at one time.
  • IT literate especially in Microsoft Office Software
  • Exceptional attention to detail
  • Able to work independently and use own initiative
  • Willingness to learn and undertake training where appropriate
  • Ability to travel to remote locations locally and to locations outside of the East region

Desirable:

    • Qualified to degree level or equivalent in an environmental, business or science related discipline
    • Experience providing excellent customer care.
    • Knowledge of resource efficiency and understanding of how organisations can improve their environmental performance.
    • Be committed to continuous professional development.
    • Experience of maintaining and developing administrative systems.

Apply for this role

To apply:

Please send a covering letter and CV to [email protected]. We prefer to receive applications electronically; however, we understand not everyone has access to the internet, therefore you can also post your application to the address below.

You may be contacted for a brief telephone interview before the formal interviews. If shortlisted for interview you will be required to prepare a presentation or complete a brief task, relevant to the role, as part of the interview.

If you have any questions about this role please contact Antony Gough, [email protected]

Postal address: PECT, Ham Lane House, Ham Lane, Peterborough PE2 5UU

For some activities, such as working directly with children on a regular basis, a DBS check may be required.

Variation Clause:

This is a description of the job, as it is constituted at the date shown. It is the practice of the Trust periodically to examine job descriptions, update them and ensure that they relate to the job performed, or to incorporate any proposed changes. The appropriate Manager in consultation with the post holder will conduct this procedure.

In these circumstances it will be the aim to reach agreement on reasonable changes, but if agreement is not possible, management reserves the right to make changes to your job description following consultation.

The Job Description was compiled by Antony Gough on 19/11/2021.